Print Cost Reduction Checklist
A practical 10-point checklist to identify hidden print costs, consolidate devices, and reduce total cost of ownership across your organisation.
10 Steps to Cut Print Costs
Audit every printer, copier, and multifunction device across all locations.
Identify under-utilised or over-specced devices suitable for consolidation.
Map monthly page volumes by device, department, and document type.
Calculate total cost of ownership including hardware, consumables, service, and IT labour.
Review default print settings and enforce duplex, mono, and secure release where appropriate.
Eliminate personal desktop printers and redirect work to shared, efficient MFDs.
Implement print quotas, departmental chargebacks, and usage reporting.
Consolidate supply vendors and negotiate volume-based service agreements.
Add pull printing and secure release to reduce abandoned and confidential prints.
Benchmark results quarterly and continuously optimise device placement and policies.
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