Two different tools
We offer two ways to look at your printing, and they answer different questions. The quick fleet check is a short online calculator that gives a rough sense of scale from three numbers you already know. The fleet assessment is a review carried out with our team, using your actual devices, volumes and contracts.
The quick check is useful for a first conversation, or for checking whether print spend is worth a closer look. It is not a quote and not a measurement of your fleet. This page explains exactly what it does, so you can judge how much weight to put on its figures.
What the quick fleet check asks for
The calculator has three inputs and nothing else.
- Monthly page volume: the total number of pages your organisation prints and copies in a typical month, entered as a whole number
- Colour mix: roughly how much of that volume is colour, chosen from a short list that runs from black and white only to mostly colour
- Number of devices: how many printers and multifunction devices produce that volume
What it calculates
The check splits your monthly page volume into mono and colour pages using the colour mix you selected. It multiplies each part by an indicative per-page rate, one for mono and one for colour, and adds the two together. The results appear as you type.
- Estimated monthly spend: the mono and colour totals added together
- Per year: the same monthly estimate carried across a full year
- Blended cost per page: the estimated monthly spend divided by your page volume, giving one average figure across mono and colour
- Pages per device per month: your page volume divided by your number of devices, rounded to a whole page
How to read the results
Because the same indicative rates are applied to everyone, the blended cost per page depends only on the colour mix you choose. Two organisations with very different volumes but the same colour mix will see the same cost per page. A higher colour share raises it, because colour pages carry the higher indicative rate.
The number of devices does not change the spend estimate at all. It is used only to work out pages per device, which gives a rough sense of how busy each device is. A very low figure can point to more devices than the volume needs; a very high one can point to devices working hard. Neither is a conclusion on its own.
If the page volume is missing or not a whole number, the results show a dash instead of a figure. If the device count is missing or zero, pages per device shows a dash while the other results still appear. The tool is built to show nothing rather than a misleading number.
What the quick check does not do
It is worth being precise about the limits, so nobody mistakes a rough estimate for a finding.
- It produces no savings figure and makes no comparison with what we would charge
- It does not use your actual cost per page, contract terms, rental or lease payments, or service charges
- It does not consider device age, model, condition, location or how devices are shared between staff
- It does not look at security settings, firmware or how documents are released and stored
- It does not ask for your name or contact details.
The online assessment questionnaire
Our free fleet assessment page goes further than the quick check. After a short contact form, it asks about your current printers and brands, how many devices you have across your locations, your contract status, the challenges you are dealing with, and your monthly volume, colour share and current per-page costs. It also asks some broader questions about your organisation and IT environment.
Based on your answers, it gives an indicative picture of your print costs on screen and matches the challenges you flag to practical next steps. Like the quick check, it relies on the figures you enter, so it is a starting point for a conversation rather than an assessment of your actual fleet.
What a full fleet assessment adds
A full assessment replaces estimates with what is actually in place. Every device, volume and contract mapped across your sites, with a clear baseline of what print costs today. That baseline is built from device data and your existing agreements, not from averages, and it is the only sound basis for deciding what to change.
The assessment is free and carries no obligation. It is the first stage of the same process we use for every engagement: Assess, Plan, Deploy and Optimise.
- Assess: we identify every device, collect real page volumes, and review contracts, service arrangements and security settings
- Plan: we propose a fleet design that fits how people actually print, and show the reasoning behind each recommendation
- Deploy: changes are rolled out site by site, with an average 4-week deployment
- Optimise: monthly reporting on usage, cost per page, environmental impact and SLA performance keeps the fleet on track
Keeping the baseline current
A baseline is only useful if it stays accurate. Once a fleet is under management, the figures that the quick check can only estimate are measured directly. Our Fleet Command Centre tracks toner levels, page volumes, device health and cost per page, so the numbers in your reports come from the devices themselves.
That is also why we treat the first assessment as a starting point rather than a one-off exercise. As sites open or close and the way people work changes, the same measurements show where the fleet no longer fits and what to adjust.
Getting the most from either tool
For the quick check, recent invoices or meter reads give a better page volume than a guess, and a rough count of colour pages is enough to choose the right mix. For a full assessment, it helps to have your current contracts, lease schedules and a list of sites to hand, although we can work from whatever you have.
If the quick check suggests your print spend deserves attention, the full assessment is the way to find out for certain.